Overview:
Are you a Human Resources Coordinator looking to work for an amazing organization by serving others and connecting with your co-workers?
Immanuel Communities is seeking a HR Coordinator to work at Immanuel Home Office located at 1044 North 115th Street, Omaha, NE 68154.
Pay will be based upon experience, certifications, skills and education.
Best in Class Benefits can be found at Immanuel:
- HEALTH: Medical, dental, vision, Health Savings Account (HSA), and Flexible Spending Account (FSA)
- LIFE INSURANCE: Employer Paid Life Insurance
- TIME OFF: Paid Time Off - accruing from day one of employment, Floating Holidays, Paid Holidays, 8 hours of Volunteer Time Off per year
- RETIREMENT: 401K with employer match
- WELLNESS: Wellness Program and Employee Assistance Program
- GROWTH AND DEVELOPMENT: Advancement opportunities (as appropriate) we look to grow from within our organization, Education Assistance Program we invest up to $5,250 per year for education assistance paid up front
- Plus many more benefits!
Job Duties & Skills Required:
What You Will Do
The overall purpose of this job is to provide coordination of support services projects for the Human Resources Department and to assist with completion of department compliance requirements. The responsibilities of this job include working closely with HR Management in carrying out his/her department objectives, ensuring Human Resources projects are planned and implemented, ensuring HR processes and procedures comply with department standards and applicable state and federal laws, supporting all department efforts, compliance project requirements and managing ongoing or monthly processes. Supports and lives out Immanuels Mission and CHRIST Promises.
Key Areas | Key Responsibilities and Duties of the Job |
Departmental Coordination | - Organizes and delivers necessary and requested information to ensure accurate, efficient and smooth operations in the HR Department.
- Provides Human Resources with support in areas of composing communications using available technology, licensure verifications, researching and summarizing information, using proper records management techniques, scheduling, and preparing materials for meetings.
- Serves as point person to answer HR related questions and/or give appropriate direction for Immanuel employees and managers.
- Maintains contact with vendors to find information and facilitate resolution as soon as possible.
- Monitors and maintains HRMS records, notifies stakeholders of timely approval status changes and DOT or related on-boarding required approvals.
- Coordinates, maintains and prepares various reports required or requested for weekly term, new hires, licensure, compliance and training/development to assist Business Line Managers.
- Works with Business Intelligence to develop and/or maintain HR dashboards, scorecards or reports required at specific intervals.
- Uploads data and completes entries in HRMS, ATS, Excel and vendor related sites as required to maintain reports and data for employee processes related to recruitment, on-boarding, benefits and training.
- Serves as Relias back-up by assigning computer based training modules and created reports in Relias as needed.
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Compliance and Project Management | - Prepares and supports completion of annual EEO Reports, ACA, audit materials, and other required compliance information and tasks.
- Coordinates Quarterly Personnel File Audits to ensure prep checklist items are completed.
- Ensures the new hire processes and procedures are completed in a timely and accurate manner and in compliance with state and federal laws and Immanuel policy.
- Maintains the integrity of HRMS records through audits and reconciliation with payroll.
- Assists in the reconciliation and coding of HR related invoices.
- Supports special projects and/or assignments for compensation, benefits and/or training and development areas.
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Other | - Performs other duties as assigned or requested.
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Skills & Requirements
Education-
- Associates Degree in Business or related area of study is required.
- Bachelors Degree in Business with emphasis in Human Resources is preferred.
- Equivalent years of experience may substitute for education requirement.
Experience-
- Three (3) years of administrative assistant experience or entry level business position, preferable in a Human Resources Department, is required.
- Equivalent years of education may substitute for experience requirement.
Other Requirements-
- Able and willing to travel to various Immanuel locations as needed.
- Proven Microsoft Office Excel and Visio skills required.
KSA- Knowledge Skills and Abilities-
- Ability to work with confidential information and be conscientious regarding the security of such data, related confidential documents and knowledge.
- Ability to manage multiple projects with competing priorities.
- Must have proven ability to maintain a high attention to detail and accuracy.
- Skills in communicating both verbally and in writing using tact and diplomacy in interactions at all levels.
- Oral Communication speaks clearly and persuasively in positive or negative situations, demonstrates an attitude of teamwork.
- Written Communication - edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
- Skills in organizing information, work, dealing with frequent changes, and managing competing demands using time efficiently and develops realistic action plans.
- Skills in operating a computer and programs such as HRMS systems and Microsoft Office. Knowledge of UKG, Microsoft Word, Outlook, or related programs is desirable. Need to open to learning new technologies and systems.
- Ability to anticipate the needs of others and to have information available keeping supervisor and co-workers informed of important project status.
- Ability to problem solve by identifying and resolving them in a timely manner.
- Conscientious about first impressions in dress, speech, and behaviors that reflect upon HR and Immanuels reputation.
- Knowledge of basic HR laws and regulations helpful but not required.
Immanuel:
At Immanuel, we believe that our success is built on the collective strength of our people. Heres why youll thrive as part of our team:
- Meaningful work: You wont just have a job; you will have a purpose. Our Mission impacts the lives of our residents/participants and their families, one another, and our community.
- Growth Opportunities: We invest in your development. Whether its mentorship, training, or advancement, were committed to your growth.
- Inclusive Culture: We celebrate uniqueness and foster an environment where everyone feels valued.
- Work-Life Harmony: We believe in allowing you to thrive by leveraging your passion. Achieve your best work while maintaining a healthy work-life harmony.
- Total Rewards: A focus on feedback and recognition, competitive compensation, a robust benefits package, and perks beyond the basics.
- Intentional Experience: We are very intentional about your employee experience, from Day One Orientation to how we onboard new managers and invest in quarterly and annual leadership training.
Join us at Immanuel and be a part of something extraordinary. Your journey starts here.
- Immanuel is an Equal Opportunity Employer and participates in E-Verify.
- A background check and drug screen will be required prior to hire.
- Applicants must be currently authorized to work in the United States on a full-time basis.
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