Executive Assistant Job in Lake Mary, FL

Job Title: Executive Assistant Job Summary: Provide administrative support to the General Manager and other members of the leadership team.

Qualifications And Skills:

Associates Degree preferred or High School Diploma.
Knowledge of data entry applications as well as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software.
Excellent written and verbal communication skills.
Ability to refer questions to proper office within the company.
Ability to exercise discretion and maintain confidentiality.
Ability to work in Microsoft Office environment and support staff with projects.
Knowledge of telephone console operations as applicable to specific job functions.

Responsibilities and duties:

Serve as the primary point of contact for the General Manager, including handling phone calls, emails, calendar schedules and visitors.
Maintain and update computer databases with personal, financial, and other data.
Draft, proofread, and manage various forms of correspondence and internal documentation.
Create and maintain organized filing systems (physical and digital).
Schedule and coordinate meetings, events, and travel arrangements.
Assist in the preparation of meeting agendas, conference rooms, and catering.
Collect, organize, and maintain data needed for office systems.
Monitor and replenish office supply inventory; place orders as needed.
Support general office operations and assist other departments as needed.
Maintain a clean and welcoming reception area and manage incoming/outgoing mail and deliveries.
Perform other duties as assigned to ensure smooth and efficient office operations.