Borinquen Medical Centers is seeking to hire a full-time Front Desk Receptionist/ Administrative Support for our Administration Office. The Receptionist/Administrative Support will manage the front desk area daily and will perform a variety of administrative and clerical tasks. As a Receptionist/Administrative Support, this individual will be the first point of contact at our office. Our Front Receptionist Administrative Support's duties include offering administrative support across the organization. Will assist in the coordination of front-desk activities, including distributing correspondence and redirecting phone calls. Ultimately, this position will ensure that all administrative tasks are completed to the highest quality standards.
TASKS AND RESPONSIBILITIES
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person
Answer, screen and forward incoming phone calls
Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, temperature screening)
Order front office supplies and keep inventory of stock
Update calendars and schedule meetings
Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
Draft memos
Assist Marketing Department
REQUIREMENTS
High School Diploma Required; Associates or Bachelor's Degree Preferred
Bilingual
Proven work experience as a Receptionist, Front Office Representative or similar role
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher)
Hands-on experience with office equipment (e.g. fax machines, scanners, printers)
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
